| | | | | Payroll Management - Employee Loans: Details of employee loans such as Date of Loan, Payment Voucher Reference, Loan Amount, Rate Per Month, Settled to Date & Balance Outstanding. An employee may have more than one loan at any given time. Loan repayment amounts are automatically deducted in the payroll process, and the respective loan records are automatically updated.
- Payroll Transactions: For a given payroll period, the user may record transactions such as Normal Overtime, Holiday Overtime, Commissions, Bonuses, Fines, Absenteeism, Advance Payments etc. The user may also record ‘Other Deductibles’ such as personal telephone calls made by the employee, and ‘Charge Out’ transactions to charge part of an employee’s cost to a different cost centre or project.
- Advance Payments: The System will automatically calculate Advance Payments for employees going on leave. If utilised, this routine will automatically update the ‘Leave Tables’, and automatically post a ‘transaction’ in the ‘Payroll Transactions Table’.
- Terminations, Resignations & Ending Contracts: The System will automatically calculate the End Of Service Award and Terminal Pay (final settlement) for employees leaving the company. Here, balances on outstanding loans are recovered.
- Reports: The System will provide a comprehensive range of reports including Loans Report, Payroll Transactions Audit, Payroll Check List, Cost Centre Summary, Currency Denomination (for employees paid in cash), Overtime Report and Year to Date Report. All reports offer the user a wide range of selections and sort options, with the provision to view reports on screen, output to file (which may then be viewed, printed or exported) as well as to printer.
- Pay Slips: The System will print a Pay Slip for each employee.
- Posting Payroll: The System will update the Year to Date figures, Employee Loans Records and print the Payroll Journal. If linked with Penygon Financial Management, the System will also post the Payroll Journal to accounts.
- Archiving: At the end of the financial year, the System will automatically archive ‘last year’s’ data, and bring forward all the current employees’ data to the new year. The archived data may be viewed and reported at any time.
- Other Routines: The System will produce an ‘End of Service Award’, and ‘Holiday Pay Reserve’ reports which may be used by the accounts department for accruals. The System also includes a special routine for re-calculation of GOSI contributions at the start of each financial year.
- Bilingual: All screens and reports are completely bilingual (English/ Arabic)
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